Integration Details
Evolia integrates with ADP Workforce Now® to share employee data between solutions. After you subscribe to Evolia, we’ll guide you on next steps to purchase the data connector to integrate your data.
ADP Applications Integrated
- ADP Workforce Now®
Integration Type
- Bi-directional data exchange
Application Type
- Data Connector
Data Sync Frequency
- Every 4 hours or manually
Data Fields
- The following fields values are transferred from ADP® to Evolia
- First Name
- Last Name
- Phone
- Hiring Date
- Max Hours Per Week
- Hourly Wage
- Status (termination)
- Payroll File Number
- Payroll Group Code
- Work Assignment Organizational Unit
- Work Assignment Job Code
- Work Assignment Primary Location
- Leave balances
Exporting Payroll Data & Payroll Values
- The following payroll values are transferred from Evolia to ADP®
- Earning inputs for regular times
- Earning inputs for overtime times
- Earning inputs for premiums
- Earning inputs for leave requests
- Earning inputs for expenses
Smart Schedules
Evolia offers streamlined scheduling through templates, planning, and real-time adjustments. Automated features like Shift Exchange, Punch Approval, and Premiums Allocation enhance productivity. The platform also simplifies shift swaps, replacements, and employee empowerment.
Build Your Schedules
- OPEN SHIFTS: Workers can view and select the shifts they want to work.
- RECURRING & ROTATING SHIFTS: Effortlessly schedule up to months in advance. Assign and publish shifts as you go.
- FLEXIBLE TEMPLATES: Build various scheduling templates and apply them to upcoming weeks as you build-out based on availability.
Assign Your Shifts
- AUTO-ASSIGN: Build open schedules, select the automated priority you want, and let Evolia recommend schedules. Not happy with the result? Adjust as needed, or try a different assignment pattern.
- CUSTOM INVITATION FLOWS: Assigning shifts the way you want. Replicate union agreements. Invite employees to take shifts in your desired order, and select the best candidate from those interested.
- AVAILABILITIES & ABSENCE PROOF Avoid scheduling conflicts: employees can enter their own availability and constraints.
Manage Shift Changes As They Happen
- INTEGRATED LEAVE MANAGEMENT: Centralize leave requests. Evaluate their impact on schedules and automate the replacement processes once approved.
- AUTOMATED PREMIUMS & OVERTIME ALLOCATION: Track costs as schedules change. Identify issues and adjust schedules proactively.
Time and Attendance
Our GPS tracking ensures accurate presence verification while upholding privacy. Customizable time-entry rules and automated adjustments streamline payroll processing. Evolia's system facilitates approval, review, and validation, culminating in one-click p
Time Tracking
- GEOFENCED MOBILE CLOCK: Track employee location during clock in/out using geopositioning. Capture their phone location to verify employees’ location without following them throughout the shift.
- FIXED WEB-BASED CONSOLE: Our web-based punch console is easy to set up and can’t be tampered with.
- COMPATIBLE WITH MOST BIOMETRIC TERMINALS: Already set up, but there is something missing that you can’t put your finger on?
Smart Timesheets
- AUTOMATIC TIMESHEET COMPLETION: Free up your employees’ valuable time from the task of filling timecards. Instead, streamline the process by automatically populating them with planned shifts.
- DETAILED TIME & ATTENDANCE BREAKDOWN: Time should be broken down. Not managers! Properly optimize all cost centers; regular schedules, overtime, premium and vacation.
Flexible Time Adjustments
- CUSTOMIZABLE PREMIUMS: Spruce up some shifts to make them more attractive. Add premiums in your desired format, set application rules, and audit them from your timesheets.
- OVERTIME TRACKING: Calculate overtime in real-time! Stay a step ahead of unplanned cost increases.
- CLOCKING NORMALIZATION: Use our smart time-clocking feature to track your original clocking times and avoid timesheet adjustments. Adjust timesheets on your own schedule.
Shift Based Recruiting
Discover suitable workers by alerting your talent pool of available shifts. Connect with neighboring business workers, simplifying qualified candidate hiring. Evolia's shift-based recruiting ensures flexible scheduling with complete shift coverage.
Shift Based Recruiting
- ENGAGED CANDIDATES: Keep transparency around hours you’re looking to fill and secure candidates who know what they are signing up for.
- NEW RESOURCES UNDER ONE ROOF: Recruit and assign new resources in the platform you are ‘at home with’.
- ONE-CLICK POSTING: Posting a shift is just a simple step to add to your shift assignment flow.
Candidates
- INCREASED VISIBILITY: 1000's of local shift workers are on Evolia! Your likelihood of discovering a suitable candidate improves with each additional shift posting, as it garners more attention from external candidates and boosts your visibility.
- EFFORTLESS RECRUITING Seize control of your fulfillment process by directly publishing unfilled shifts to external candidates and enabling them to determine their own interest.
- INTEGRATED ONBOARDING: Upon hiring, easily assign your new recruit to their preferred shift with a simple click. If necessary, include them in an extra training shift to ensure their readiness.
Flexible Scheduling
- EMPLOYEE MOBILITY: Enhance internal mobility with fallback rules so qualified employees can assist other units, maximizing their potential contributions.
- CASCADING SHIFT ASSIGNMENTS: Design intricate invitation flows that prioritize entitled employees without excluding external workers. Allow the flows to continue inviting available workers until all shifts are occupied.
- EMPLOYEE SELF-SCHEDULING: Are you confident in your team’s abilities? Release all available shifts to every qualified employee and empower them to select the shifts they are capable of fulfilling until the schedules are fully staffed.
Task Management
Simplify work structuring by creating tasks for shifts with advanced rules, boosting efficiency. Organize recurring tasks for routine duties, auto-assigning by context, and adapt in real-time. Strengthen training with task lists, attachments, and video links for step-by-step progress tracking.
Fully-Customizable Tasks
- PRECISE TASKS: Create as many tasks as needed. Add attachments, descriptions, and links to each one to keep your team in the know.
- TASK TIME TRACKING: Establish a duration estimation for logged time, and instruct workers to record the actual time taken for each task upon completion. Analyze results to increase your labor forecast precision.
Preset Task Lists
- CUSTOM LISTS: Group recurring tasks into lists to easily add them all to the different shifts you create.
- ASSIGNMENT RULES: Assign tasks lists to shift based on its team, position, location and time.
Training Made Simple
- PRESET TASK LISTS: Segment and document training steps once and add them every time you’ve got someone new on board.
- FOLLOW YOUR PROGRESS: Get your employees to check each step followed and track their progression as they go through their training.
Team Communications
Engage in one-on-one or group discussions, involve new colleagues in relevant groups, and share information and attachments. Make announcements effectively using shoutouts, deliver policies and news, and maintain communication clarity. Benefit from real-time file sharing by attaching notes to shifts, calendar dates, and requests for seamless communication.
Team Based Instant Messaging
- CUSTOMIZE MESSAGING ACCESS: Limit messaging to managers and their employees. Lock it or leave it open for everyone.
- CREATE DYNAMIC GROUPS: Open up a discussion with colleagues who share relevant roles, teams, and locations. Give a warm welcome to newcomers as they can also automatically join in.
- SHARE ANYTHING SECURELY: Add emojis, pictures and attachments to show engagement and support the discussion. Get read receipts to confirm the group saw your message.
Shoutouts and Surveys
- FAST & SIMPLE INFORMATION SHARING: Conduct surveys to collect feedback from your team and make improvements.
- NO-FUSS COMMUNICATIONS: Cut the formalities of sending a mass email. Immediately share critical information with select groups of your choosing. It can be viewed directly on everyone’s home screen.
- FLEXIBLE SURVEYS: Create surveys to cast a vote, or get people to confirm they read important files you shared. Keep track of feedback, and follow-up as needed.
Flexible Document sharing
- SHIFT NOTES: Managers and workers can get specific about shift expectations. Add public and private notes to the schedule for reference.
- EMPLOYEE RECORDS: Document your employee’s personnel records and keep them on file. Track performance and use it in quarterly reviews or further assignments.
- TASK MANAGEMENT: Build task lists for employees to complete, and watch them automatically get assigned to your shifts. Workers will arrive informed and prepared to perform tasks for the day.
Absence Management
Efficiently manage leave requests with Evolia's intuitive system. Track availability, time banks, and vacation requests from the schedule, ensuring no shift goes unattended. Approve requests and let Evolia automatically adjust shifts, incorporate approved
Centralize and Track Leaves
- DYNAMIC TIMEBANKS: Set timebanks in Evolia, or connect them to your payroll to get updated accruals after each pay.
- TRACK & PRIORITIZE REQUESTS: Remain fair and unbiased with your team’s leave requests. Prioritize based on seniority, effective-date of submission.
- LEAVE REGULATIONS: No more missed employee time off requests that may cause labor regulatory issues or workplace shortages.
Reorganize Schedules and Payroll
- SET SHIFTS AS NEEDED: Once your employee’s leave request has been approved, you can find a replacement, reassign, cancel or leave it be. The choice is yours, the work is ours.
- SET PAYROLL STRAIGHT: Map leaves and absences to your paycodes. Synch banks and transfer vacation time to payroll through your Evolia timesheets.
- SECURE SHARING: Refer to your schedule for immediate tracking of your team’s availability. See who’s away and available to measure your team’s capacity.
Calculate Holiday Payouts
- WORK-BASED INDEMNITIES: Pay employees a percentage of what they worked in the days prior to their holidays.
- FIXED PAY: Fixed pay Set a fixed number of hours to pay your team for their holiday.
- LOCK-IN SCHEDULES: Automatically reassign shifts and lock-in schedules so that your team can fully enjoy their holidays.
API Integrations
Avoid double-entries and costly data errors by leveraging our public API, various connectors and direct integrations to the most popular solutions.
Easy Implementation
Evolia's specialists will help you map your processes, configure your account and train your team for your implementation to be fast and smooth.
Data Security
Evolia's team makes sure to stay up-to-date with cybersecurity's top requirements and best practices to keep your employees safe and sound.